Terms & Policies

Last Updated: October 2025

Terms of Service

1. Acceptance of Terms

By accessing and using ThatTutorBot ("the Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to these terms, please do not use our service.

2. Use License

Permission is granted to temporarily use ThatTutorBot for personal, non-commercial educational purposes. This is the grant of a license, not a transfer of title, and under this license you may not:

  • Modify or copy the materials
  • Use the materials for any commercial purpose
  • Attempt to decompile or reverse engineer any software contained on ThatTutorBot
  • Remove any copyright or other proprietary notations from the materials
  • Transfer the materials to another person or "mirror" the materials on any other server

3. User Accounts

When you create an account with us, you must provide accurate, complete, and current information. Failure to do so constitutes a breach of the Terms. You are responsible for safeguarding your password and for all activities that occur under your account.

4. Subscription and Billing

Some parts of the Service are billed on a subscription basis. You will be billed in advance on a recurring basis. At the end of each billing period, your subscription will automatically renew unless you cancel it or we cancel it. You may cancel your subscription renewal at any time.

5. Free Trial

ThatTutorBot may offer a 30-day free trial to new users. At the end of the free trial period, you will be charged the applicable subscription fee unless you cancel before the end of the trial period.

6. Content and Conduct

Users agree not to post or transmit any content that is unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, or otherwise objectionable. We reserve the right to remove any content and terminate accounts that violate these terms.

7. Intellectual Property

The Service and its original content (excluding user-generated content), features, and functionality are and will remain the exclusive property of ThatTutorBot and its licensors.

8. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason, including without limitation if you breach the Terms. Upon termination, your right to use the Service will immediately cease.

9. Disclaimer

ThatTutorBot is provided "as is" and "as available" without any warranties of any kind, either express or implied. We do not guarantee that the Service will be uninterrupted, timely, secure, or error-free.

10. Limitation of Liability

In no event shall ThatTutorBot, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use of the Service.

Privacy Policy

Information We Collect

We collect information that you provide directly to us, including:

  • Account information (username, email, age, grade level)
  • Learning content (vocabulary words, writing samples, chat conversations)
  • Usage data (features used, time spent, progress metrics)
  • Device and browser information

How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Personalize your learning experience
  • Process your transactions and send related information
  • Send you technical notices and support messages
  • Respond to your comments and questions
  • Monitor and analyze usage patterns and trends

Data Sharing

We do not sell your personal information. We may share your information only in the following circumstances:

  • With service providers who assist us in operating our platform (e.g., OpenAI for AI services)
  • When required by law or to protect our rights
  • With your consent or at your direction

Children's Privacy (COPPA Compliance)

We comply with the Children's Online Privacy Protection Act (COPPA). For users under 15, we require verifiable parental consent before collecting personal information. Parents can review, delete, or refuse further collection of their child's information at any time.

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data in a machine-readable format
  • Opt-out of marketing communications

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You can request deletion of your account and data at any time from your profile settings.

Cookie Policy

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are files with small amounts of data which may include an anonymous unique identifier.

Types of Cookies We Use

  • Essential Cookies: Required for the Service to function properly (e.g., session authentication)
  • Preference Cookies: Remember your settings and preferences
  • Analytics Cookies: Help us understand how you use the Service to improve it

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Questions About Our Terms?

If you have any questions about these Terms and Policies, please contact us.

Contact Legal Team
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